Enterprise Expense Management

Realize unified digitized management of e-invoices issuance, circulation, storage, entry and accounting

Solution Overview
Baiwang enterprise expense management solution is an integrated management solution that combines Baiwang's advantages of serving enterprises for many years to create a full process, scenario and invoice type of enterprise expenditure. It provides enterprises with a closed-loop platform for expenditure management from expenditure business data collaboration, invoices collection and management, expense reimbursement, external payment, archiving and intelligent decision-making.
Business Challenges

Difficult enterprise risk management and high compliance cost
The amount of input invoices have large quantity and various types. It is difficult to verify the authenticity, verify the deduction, and manage the invoice status
Difficult personnel organization transformation and low value creation
A large number of personnel are busy with the check, verification and recheck of various documents, so it is difficult to truly reflect the personnel value
Business and finance are difficult to collaborate and the data is fragmented
The business is separated from the finance and tax systems, the data island is serious. The upstream and downstream of the supply chain cannot be collaborated, and the data caliber is not unified
It is difficult for enterprises to reduce costs and increase efficiency
A large number of personnel are engaged in reconciliation, settlement, validation and archiving. The business documents has low reuse rate, and the enterprise operation cost remains high
Solutions
Input Invoice Management

Centralized input invoices management enables the digitized control of input invoices from collection, validation, bookkeeping to deduction

Reconciliation and Settlement Collaboration

Efficiently innovate the synergy mode between enterprises and their upstream and downstream partners, help enterprises reduce costs and increase efficiency, and manage tax risks

Electronic Accounting Archives

Realize the life cycle management of enterprises’ e-archives to improve the digitized archives processing, help enterprises improve quality and efficiency and avoid management risks

A/P Automation

The end-to-end A/P automation system realizes the full scene coverage of accounts payable in a compliant and legal manner, ensures data accuracy and improves the efficiency of the A/P process

  • Input Invoice Management
    Our input invoices management covers various input invoices, such as VAT invoices, non-tax invoices, customs payment documents, to help enterprises complete the centralized management, unified maintenance, classified and orderly storage of input invoices, and realize the life cycle management of input invoice collection, validation, verification and risk monitoring.
  • Reconciliation and Settlement Collaboration
    Through the innovative cooperation and collaboration mode, our reconciliation and settlement collaboration platform opens up the full link data between the enterprise and its upstream and downstream partners from orders to invoices, which greatly improves the enterprise’s internal and external collaboration efficiency, significantly shortens the settlement cycle, and reduces the labor cost and tax risk.
  • Electronic Accounting Archives
    Our electronic accounting archives obtain the enterprises’ original voucher information in a variety of ways to help the enterprise establish the original voucher database, and complete the one-stop enterprise electronic accounting archives management, such as the collection, sorting, storage, utilization, identification and destruction of enterprise accounting vouchers, accounting books, finance reports, other accounting data and original vouchers.
  • A/P Automation
    Our A/P automation solution empowers enterprises with a high degree of automation in the whole A/P process, each invoice meets the requirements of internal control and external compliance, and each record meets the accurate matching of detail line level.
Business Value

Integration of Business, Finance,Taxation and Archive
The integration of reconciliation, invoices collection, budget, accounting and archives covering the whole process of enterprise expense management has thoroughly broken through the barriers of business, finance and taxation, making it possible to increase the data assets value
Real Time Spend Management
Business, finance side and tax sides are linked by one ‘invoice’, showing the business chain and information chain completely, reproducing the real business and returning to the business nature
Unleash Supply Chain Value
Online reconciliation, invoice acquisition and payment progress tracking between buyers and suppliers are realized. Through the integration of the procurement side and the finance side, the transparency, convenience and compliance of procurement business processing are promoted
Improve Tax Risk Management
Reduce the validation and verification of invoices, and improve work efficiency. Avoid invoices non-compliance and filling errors from the source, and comprehensively improve management efficiency
Improve Employee Satisfaction
Aggregate various expense scenarios, improving the travel convenience of employees, shortening the reimbursement cycle, and realizing quick reimbursement for employees
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